Public Records Requests
If you would like to request a public record and are not a member of the media, please call 407.836.2212 or email your request to: PublicRecords@SAO9.org. There is also a form available should you wish to use one.
You do not have to give your name or explain why you are making a request. You are not required to submit a form or your request for public records in writing; however, if you do choose to make a public records request, please provide at least one method of contact.
Under Florida law, email addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing.
In order to help us provide you the best response to your request, please carefully consider the information that will be useful to you. Very broad requests can take longer to fulfill and may become costly for the requester. However, the State Attorney’s Office is committed to providing records as quickly and efficiently as possible.
Florida’s Public Records Law, Chapter 119, Florida Statutes, requires that our office permit inspection and examination of public records maintained by this office at “…any reasonable time, under reasonable conditions, and under supervision…” Consistent with our responsibilities as a public office, it is the policy of this office to fully comply with our statutory obligations. In implementing this policy, the following procedures apply:
1. Requests to inspect or copy documents, files, or records maintained by this office cannot be required to be in writing. However, written requests with the name and address of the person requesting the records are recommended to the requestor to ensure proper compliance with the request.
2. Requests to inspect or copy active or inactive files, shall be directed to the Public Records Department to be logged and acknowledged in order to ensure compliance.
3. A fee of 15 cents will be charged per one-sided copy and 20 cents charged per two- sided copy. No charge will be assessed for copies of seven (7) pages or less. CDs cost 30 cents each and DVDs cost 38 cents each. Certified copies will cost $1.00 per certification. [§119.07(4)(c) F.S.] The cost for other types of copies will be determined at the time of the request as these charges are limited to the actual cost of duplication. Actual cost of duplication is defined as “the cost of the material and supplies used to duplicate the public record, but does not include the labor cost and overhead cost associated with such duplication.” [§119.011(1) F.S.]
4. If the nature or volume of public records to be inspected or copied requires the use of clerical assistance of more than thirty (30) minutes, a special service charge will be billed at a rate of $15.00 per hour (this includes locating, assembling, redacting and/or copying the material).
5. If, in the sole discretion of this office, the nature or volume of public records to be inspected or copied requires the use of attorney assistance, a special service charge will be billed at a rate $35.00 per hour for attorney supervisory assistance.
6. If, in the sole discretion of this office, the nature or volume of public records to be inspected or copied requires the use of other supervisory assistance or of information technology resources, a special service charge will be billed at the rate of $20.00 per hour.
7. Requests for copies (electronic or hard copies) will be honored after a deposit is received. The documents will be prepared for inspection or copying only upon receipt in full of the deposit. The amount of the deposit will be determined as follows: the number of pages (if applicable) and materials in the requested file/files will be counted and costs calculated at the established rate. Clerical, Information Technology (IT) and supervisory attorney time will be estimated based on the amount of time anticipated in counting the documents, removing exempt or confidential documents/information and mailing or distributing the documents. If the total cost exceeds the deposit paid, the requestor must pay the remaining balance prior to this office producing the records. If, upon the completion of the records request, it is determined that the total cost to produce the records is less than the deposit paid, this office will refund the overpayment. Refunds may take up to 6 to 8 weeks.
8. This office reserves the right to impose a special service charge of $15.00 per hour for clerical staff to supervise the inspection of public records to safeguard the records from theft, loss or destruction.
9. The office prefers payment by money orders or cashier checks but will accept exact cash payments in appropriate denominations. The State Attorney’s Office will not accept payment of more than ten dollars ($10.00) in coinage. The State Attorney’s Office cannot provide change. The State Attorney’s Office does not accept personal checks. We will allow attorneys to pay using law firm checking accounts. All payments are non-refundable. If you fail to pay the charges indicated on the final invoice for any reason, this office can require the payment of a past due amount before fulfilling a new request. Payments must be made payable to STATE OF FLORIDA and should be sent to Fiscal Director, Office of State Attorney, P.O. Box 1673, Orlando, FL 32802. Cash payments can be made in person at any of our branches.
10. Established media organizations may expedite receipt of documents, files or other records maintained by this office by agreeing in writing to pay the above-described costs within thirty (30) days on a form drafted by this office. Said Request for Deferred Payment of Inspection/Copy Charges shall remain in effect until such time as this office receives written revocation of the authorization. This office will revoke the privilege of deferred payment should a media organization be more than sixty (60) days delinquent in payment for documents or other records previously provided.
11. Exceptions to this policy must be approved in writing by the State Attorney or a Chief Assistant State Attorney.